Quotes, Bookings, and Suppliers:  

 

• Availability and price quotes are applicable to the date and time at which they are requested and cannot be guaranteed until the required deposit or full payment is made.

• TripIcare, LLC. reserve the right to correct errors. All land and event offers are subject to availability and may change without notice. In the event of a land or event pricing error or omission, we reserve the right to adjust such pricing or make any other corrections.

• Certain suppliers reserve the right to increase prices to cover increased costs, fuel surcharges, tariffs and taxes, and to reflect fluctuations in foreign exchange markets.

• Quotes in a foreign currency fluctuate with exchange rates and international payments may carry a foreign transaction fee.

• TripIcare, LLC. will make every effort to honor the price as originally quoted, however, under certain circumstances additional costs by a supplier or government may be imposed due to an increase in the cost for one or more of the travel components.

• Flight confirmation is subject to availability and prices are subject to change after the date of deposit, including price increases in the fee for a seat assignment, fee for baggage, applicable fuel surcharges, or an increase in a government imposed fee or tax.

• Once purchased, US air transaction prices will not increase, except for potential charges resulting from government imposed taxes or fees. I consent to pay for such charges and authorize TripIcare, LLC. to charge my credit card for such additional amounts.

• Overperson shipping fees for documents shipped to client from TripIcare, LLC. may be billed to client.

 

Travel documents, Including TSA and DHS acceptable identification requirements:

• It is the responsibility of the client to obtain and carry a valid passport, visa(s), driver’s license and all other documents required by applicable government regulations. TripIcare, LLC. recommends that all identification be valid up to six (6) months from the date of entry .

• Correct legal names that match identification to be used for travel must be provided by the client to TripIcare, LLC. Name changes are not permitted on airline tickets. Clients are responsible for providing accurate information on Client Traveler Profile form. TripIcare, LLC. is not responsible for costs incurred by incorrect information provided for travel planning including reservations and airline tickets.

• Children and infants also require travel documents. Minors traveling with one parent, and/or without both parents, may be stopped and not admitted, unless authenticated and verified consent forms are provided to the authorities; please see https://help.cbp.gov/s/article/Article-3643 for additional information. The U.S. Customs and Border Protection Agency requires that for groups of children under age 19 arriving to the United States by land or sea from contiguous territory and traveling with a school group, religious group, social or cultural organization, or sports team, may also present an original or copy of his or her birth certificate, a Consular Report of Birth Abroad, or a Naturalization Certificate. Parental or legal guardian consent must be provided to the supervising adult/Group Leader.

• Client is responsible for making TripIcare, LLC. aware when traveling on a passport from a country other than the United States of America.

• Final Travel Documents will be uploaded to the App and emailed to the Traveler no later than 14 days prior to departure. These documents include your daily itinerary, hotel and emergency contact information, and other relevant information.

 

Individual Entry and Exit Requirements:

• Each foreign country holds different views of past criminal offenses, whether within or outside of their boundaries. If you have a current or past offense, and you are unsure how the country you are traveling to (or through) views that offense, please contact that country directly for entry and exit requirements. (Details can be found at http://travel.state.gov/travel/cis_pa_tw/cis/cis_4965.html.)

• We do not inquire about an individual’s criminal record, in the interest of respecting our Clients’ privacy. For example, if traveling to or through Canada, Americans with a Driving While Intoxicated (DWI) record should always check whether current rules exclude admission, and potential waivers. (Reference http://www.cic.gc.ca/english/information/faq/inadmissibility/index.asp)

• TripIcare, LLC. neither controls nor warrants the issuance of visas or approval of visa waivers related to your travel.

 

Use of TripIcare, LLC. Services, Access, and Information for Travel Bookings:

• TripIcare, LLC.  offers retail travel services to customers, which are provided by separate and independent vendors of travel services. TripIcare, LLC. does not operate, control, or otherwise provide the services of the independent travel vendors. Hence, customer agrees that TripIcare, LLC. acts only as the agent for the client in acquiring transportation, hotel accommodations, sightseeing and other privileges, or services for the clients’ benefit, and on the express condition that TripIcare, LLC. shall not be responsible for any loss, accident, injury, delay, defect, omission or irregularity which may occur or be occasioned, whether by reason of any act, negligence or default of any company or person engaged in or responsible for carrying out any of the arrangements, or otherwise in connection therewith.

• You warrant that you are at least 18 years of age and possess the legal authority to enter into this Agreement and to make travel bookings with TripIcare, LLC. in accordance with all terms and conditions herein. You agree to be financially responsible for all of your travel bookings and warrant that all information supplied by you or members of your household transacting business with TripIcare, LLC. is true and accurate. Without limitation, any speculative, false, or fraudulent reservation is prohibited. You agree that the travel services provided by TripIcare, LLC. shall be used only to make legitimate reservations or purchases for you or for another person for whom you are legally authorized to act.

• If for any reason your credit card charges are later declined, reversed, or TripIcare, LLC is unable to receive payment for the travel plans and services, you acknowledge that this is a binding contract between you and TripIcare, LLC. We shall be entitled to recovery, including reasonable attorneys’ fees in connection with collection.

 

Seller of Travel:

• TripIcare, LLC. is an Independent Contractor of Nexion Travel Group, California Seller of Travel, [NUMBER} Florida  [NUMBER], Washington [NUMBER]. Registration as a seller of travel does not constitute approval by the State of California.

 

Payments, Changes, and Cancellations:

• Unless otherwise defined during the reservation process, final payment is due prior to departure according to each supplier’s (airline, hotel, cruise line, transfer company, sightseeing operators, and other travel service vendors) terms and conditions involved in your travel booking. If final and full payment is not received by the applicable due date, reservations are subject to cancellation and deposits shall be forfeited. In some cases, there is NO REFUND once a booking is made and paid for. Your right to a refund if you change or cancel your travel plans is limited.

• All cancellation requests must be sent to TripIcare, LLC. in writing. As a result of cancellation, TripIcare’s and the third-party supplier’s cancellation penalties will apply, which are detailed in your travel documentation, and each supplier’s Web site. We advise you of any cancellation penalties at the time of booking and provide information about these penalties upon confirmation. If you have any questions, or any penalties are unclear, please contact TripIcare, LLC.

• TripIcare, LLC. charges a minimum of $250 per person cancellation fee for cancellation of any booking (this is a separate charge from any vendor cancellation fees, i.e. in addition to. Please see quote for vendor cancellation fees.).

• All cancellation fees will be charged to the credit card you authorized to pay for travel services or deducted from the supplier’s refund. The cancellation fee must be paid at the time the Client initiates cancellation of any trip  that has been booked in full, or in part, without regard to whether the booking is within the final payment window.

• As TripIcare’s tour or package prices are based on its suppliers’ contract rates, there will not be any refund for any unused portion of a tour. Some group tours are based on minimum numbers of passengers traveling; if the number of passengers falls below the minimum required, a surcharge may be imposed, or the tour may be canceled. Any cancellations of a tour or package for reason of failing to meet the minimum traveler requirement will be governed by the tour operator’s cancellation policy.

• Flight Changes - see below​